Tap into these tips to make your company safer from cyber attacks. Photo via Getty Images

Imagine waking up tomorrow to find out that all of your critical information (trade secrets, financial data, customer lists, etc.) is gone. While working to find out what happened, you order lunch online, only to find out your bank account has no balance.

That scenario happens every day to business leaders just like you. Here are 5 tips everyone should know, which will help reduce cyber security risks.

Tip 1: Know what you need to protect

If you don’t know where your data is kept, how can you protect it?

From hardware like laptops and cell phones, to critical software including accounting and HR, spreadsheets used to calculate financial reports, OneDrive accounts, Google Drive, and “C” drives, there are numerous places your critical data could be kept. Work with your managers to identify every piece of hardware, software, and where the critical data is kept.

Tip 2: Turn on multi-factor authentication for everything you possibly can.

Whenever possible, someone should need a username, password, and a code from an authentication app, text code, e-mailed code, something that’s a unique identifier that randomly changes in order to access critical company information. Alternatively, you can rely on biometrics (fingerprints, facial recognition, etc.) as your third line of protection.

Tip 3: Know who has access to the data and implement basic user access rules.

Everyone should have their own username and unique password. Generic admin accounts, shared user accounts, etc. should never be allowed. If you’re only paying for five licenses but have 10 people accessing the software, stop being cheap and pay for more licenses.

Log in to your bank’s website (or go to a local branch) and run a report which lists who has access to the online banking system and what they can do within it. While you’re at it, get a report of everyone with signature rights for checks and make sure it’s properly updated.

Run a report of all users for each software you listed above which includes what level of access they have. Does their access match their job requirements? Remove all access that isn’t required for their job. You can add access back later if they need it. This can also help you identify employees who might have too many responsibilities.

Now go through the rest of the software, network folders, and the other items you listed above and do the same exercise. Going forward, whoever “owns” the data in each system (banking, accounting, HR, etc.) should approve all access to that data.

Tip 4: Back up that data — often

You most likely have a folder on your computer that has important information in it like Financial spreadsheets, HR files, customer data, and marketing plans. If you selected that folder and hit the delete key, then you opened the recycle bin on your desktop and the folder wasn’t there, how bad would your day be?

Now that you know the location of files, folders, software, and other important data points, turn on an auto-backup process and test that process about once a quarter. If you use something like Google Drive, Microsoft’s OneDrive, or similar cloud services, most will provide free backup support. However, before you do that, require all employees to move important files off of their “C” drive and into network folders.

Tip 5: Implement antivirus software

I’ll be the first to say that I hate antivirus software. Why? Because it typically slows down your computer while it runs in the background and flags items like the spreadsheet you use every month as a “potential threat”.

Even so, the aggravation is worth it in the long run.

There are tons of antivirus software options. If you think about protecting your home, you don’t need armed guards, attack dogs, and a feral cat. You do need someone to glance out the window to see who is at the door. If it’s a group of zombies trying to eat you, then you need to have the ability and resources to protect your home. Pick an antivirus software that matches your budget and get it in place. Don’t overthink it, just get it going.

One last bonus tip I’ll leave you with — have random test “phishing” emails sent out to everyone (including yourself) in your company. The number one cause of cyber security issues in businesses is internal users clicking on fake emails.

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Thomas Mullinnix is the founder of Houston-based Re-Vision Management Consulting LLC.

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Houston university to launch artificial intelligence major, one of first in nation

BS in AI

Rice University announced this month that it plans to introduce a Bachelor of Science in AI in the fall 2025 semester.

The new degree program will be part of the university's department of computer science in the George R. Brown School of Engineering and Computing and is one of only a few like it in the country. It aims to focus on "responsible and interdisciplinary approaches to AI," according to a news release from the university.

“We are in a moment of rapid transformation driven by AI, and Rice is committed to preparing students not just to participate in that future but to shape it responsibly,” Amy Dittmar, the Howard R. Hughes Provost and executive vice president for academic affairs, said in the release. “This new major builds on our strengths in computing and education and is a vital part of our broader vision to lead in ethical AI and deliver real-world solutions across health, sustainability and resilient communities.”

John Greiner, an assistant teaching professor of computer science in Rice's online Master of Computer Science program, will serve as the new program's director. Vicente Ordóñez-Román, an associate professor of computer science, was also instrumental in developing and approving the new major.

Until now, Rice students could study AI through elective courses and an advanced degree. The new bachelor's degree program opens up deeper learning opportunities to undergrads by blending traditional engineering and math requirements with other courses on ethics and philosophy as they relate to AI.

“With the major, we’re really setting out a curriculum that makes sense as a whole,” Greiner said in the release. “We are not simply taking a collection of courses that have been created already and putting a new wrapper around them. We’re actually creating a brand new curriculum. Most of the required courses are brand new courses designed for this major.”

Students in the program will also benefit from resources through Rice’s growing AI ecosystem, like the Ken Kennedy Institute, which focuses on AI solutions and ethical AI. The university also opened its new AI-focused "innovation factory," Rice Nexus, earlier this year.

“We have been building expertise in artificial intelligence,” Ordóñez-Román added in the release. “There are people working here on natural language processing, information retrieval systems for machine learning, more theoretical machine learning, quantum machine learning. We have a lot of expertise in these areas, and I think we’re trying to leverage that strength we’re building.”

Houston biomanufacturing accelerator adds pilot plant to support scale-ups

new digs

Houston accelerator BioWell announced this month that it has taken over operations of Texas BioTechnology’s pilot plant in Richmond, Texas.

The 33,000-square-foot facility is one of the largest of its kind in the U.S. and features molecular biology labs, advanced automation, fermentation equipment and 16 dedicated benches for early-stage industrial biomanufacturing companies, according to a release from the company. It will allow BioWell to offer on-site education, workforce development, and lab training for students and workers.

BioWell and its founding company, First Bight Ventures, report that the facility should help address the industry's "scale-up bottleneck due to limited pilot- and demonstration-scale infrastructure" in the U.S.

"As a Houston-based accelerator dedicated exclusively to early-stage biomanufacturing startups, partnering with this facility was a natural and highly strategic decision for us. The site is fully operational and offers a strong platform to support biomanufacturing companies, industry leaders, and research institutions, providing critical expertise and infrastructure across a broad range of biotechnology production processes,” Veronica Breckenridge, founder of First Bight Ventures and BioWell, said in a news release.

First Bight Ventures shares that the partnership with the facility will also allow it to better support its portfolio companies and make them more attractive to future investors.

BioWell will host an open house and tours of the fermentation and lab spaces and an overview of current bioindustrial projects Wednesday, May 28, at 10:30 a.m. and 2 p.m. RSVPs are required.

BioWell was originally funded by a $700,000 U.S. Economic Development Administration’s Build to Scale grant and launched as a virtual accelerator for bioindustrial startups. Listen to an interview with Carlos Estrada, head of venture acceleration at BioWell, here.

Ultra-fast EV charging bays coming to Waffle House locations in Texas and beyond

power breakfast

Scattered, smothered and ... charged?

Starting next year, EV drivers can connect to ultra-fast charging stations at select Waffle House locations throughout Texas, courtesy of bp pulse.

The EV arm of British energy giant bp announced a strategic partnership with the all-day breakfast chain this week. The company aims to deploy a network of 400kW DC fast chargers and a mix of CCS and NACS connectors at Waffle House locations in Texas, Georgia, Florida, and other restaurants in the South.

Each Waffle House site will feature six ultra-fast EV charging bays, allowing drivers to "(enjoy) Waffle House’s 24/7 amenities," the announcement reads.

“Adding an iconic landmark like Waffle House to our growing portfolio of EV charging sites is such an exciting opportunity. As an integrated energy company, bp is committed to providing efficient solutions like ultra-fast charging to support our customers’ mobility needs," Sujay Sharma, CEO of bp pulse U.S., said in a news release. "We’re building a robust network of ultra-fast chargers across the country, and this is another example of third-party collaborations enabling access to charging co-located with convenient amenities for EV drivers.”

The news comes as bp pulse continues to grow its charging network in Texas.

The company debuted its new high-speed electric vehicle charging site, known as the Gigahub, at the bp America headquarters in Houston last year. In partnership with Hertz Electrifies Houston, it also previously announced plans to install a new EV fast-charging hub at Hobby Airport. In a recent partnership with Simon Malls, bp also shared plans to install EV charging Gigahubs at The Galleria and Katy Mills Mall.

bp has previously reported that it plans to invest $1 billion in EV charging infrastructure by 2030, with $500 million invested by the end of 2025.

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A version of this article originally appeared on EnergyCapitalHTX.com.