Houston expert: 5 tips for improving your company's cybersecurity

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Tap into these tips to make your company safer from cyber attacks. Photo via Getty Images

Imagine waking up tomorrow to find out that all of your critical information (trade secrets, financial data, customer lists, etc.) is gone. While working to find out what happened, you order lunch online, only to find out your bank account has no balance.

That scenario happens every day to business leaders just like you. Here are 5 tips everyone should know, which will help reduce cyber security risks.

Tip 1: Know what you need to protect

If you don’t know where your data is kept, how can you protect it?

From hardware like laptops and cell phones, to critical software including accounting and HR, spreadsheets used to calculate financial reports, OneDrive accounts, Google Drive, and “C” drives, there are numerous places your critical data could be kept. Work with your managers to identify every piece of hardware, software, and where the critical data is kept.

Tip 2: Turn on multi-factor authentication for everything you possibly can.

Whenever possible, someone should need a username, password, and a code from an authentication app, text code, e-mailed code, something that’s a unique identifier that randomly changes in order to access critical company information. Alternatively, you can rely on biometrics (fingerprints, facial recognition, etc.) as your third line of protection.

Tip 3: Know who has access to the data and implement basic user access rules.

Everyone should have their own username and unique password. Generic admin accounts, shared user accounts, etc. should never be allowed. If you’re only paying for five licenses but have 10 people accessing the software, stop being cheap and pay for more licenses.

Log in to your bank’s website (or go to a local branch) and run a report which lists who has access to the online banking system and what they can do within it. While you’re at it, get a report of everyone with signature rights for checks and make sure it’s properly updated.

Run a report of all users for each software you listed above which includes what level of access they have. Does their access match their job requirements? Remove all access that isn’t required for their job. You can add access back later if they need it. This can also help you identify employees who might have too many responsibilities.

Now go through the rest of the software, network folders, and the other items you listed above and do the same exercise. Going forward, whoever “owns” the data in each system (banking, accounting, HR, etc.) should approve all access to that data.

Tip 4: Back up that data — often

You most likely have a folder on your computer that has important information in it like Financial spreadsheets, HR files, customer data, and marketing plans. If you selected that folder and hit the delete key, then you opened the recycle bin on your desktop and the folder wasn’t there, how bad would your day be?

Now that you know the location of files, folders, software, and other important data points, turn on an auto-backup process and test that process about once a quarter. If you use something like Google Drive, Microsoft’s OneDrive, or similar cloud services, most will provide free backup support. However, before you do that, require all employees to move important files off of their “C” drive and into network folders.

Tip 5: Implement antivirus software

I’ll be the first to say that I hate antivirus software. Why? Because it typically slows down your computer while it runs in the background and flags items like the spreadsheet you use every month as a “potential threat”.

Even so, the aggravation is worth it in the long run.

There are tons of antivirus software options. If you think about protecting your home, you don’t need armed guards, attack dogs, and a feral cat. You do need someone to glance out the window to see who is at the door. If it’s a group of zombies trying to eat you, then you need to have the ability and resources to protect your home. Pick an antivirus software that matches your budget and get it in place. Don’t overthink it, just get it going.

One last bonus tip I’ll leave you with — have random test “phishing” emails sent out to everyone (including yourself) in your company. The number one cause of cyber security issues in businesses is internal users clicking on fake emails.

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Thomas Mullinnix is the founder of Houston-based Re-Vision Management Consulting LLC.

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Texas Republicans are pushing to move NASA headquarters to Houston

space city

Two federal lawmakers from Texas are spearheading a campaign to relocate NASA’s headquarters from Washington, D.C., to the Johnson Space Center in Houston’s Clear Lake area. Houston faces competition on this front, though, as lawmakers from two other states are also vying for this NASA prize.

With NASA’s headquarters lease in D.C. set to end in 2028, U.S. Sen. Ted Cruz, a Texas Republican, and U.S. Rep. Brian Babin, a Republican whose congressional district includes the Johnson Space Center, recently wrote a letter to President Trump touting the Houston area as a prime location for NASA’s headquarters.

“A central location among NASA’s centers and the geographical center of the United States, Houston offers the ideal location for NASA to return to its core mission of space exploration and to do so at a substantially lower operating cost than in Washington, D.C.,” the letter states.

Cruz is chairman of the Senate Committee on Commerce, Science, and Transportation; and Babin is chairman of the House Committee on Science, Space, and Technology. Both committees deal with NASA matters. Twenty-five other federal lawmakers from Texas, all Republicans, signed the letter.

In the letter, legislators maintain that shifting NASA’s headquarters to the Houston area makes sense because “a seismic disconnect between NASA’s headquarters and its missions has opened the door to bureaucratic micromanagement and an erosion of [NASA] centers’ interdependence.”

Founded in 1961, the $1.5 billion, 1,620-acre Johnson Space Center hosts NASA’s mission control and astronaut training operations. More than 12,000 employees work at the 100-building complex.

According to the state comptroller, the center generates an annual economic impact of $4.7 billion for Texas, and directly and indirectly supports more than 52,000 public and private jobs.

In pitching the Johnson Space Center for NASA’s HQ, the letter points out that Texas is home to more than 2,000 aerospace, aviation, and defense-related companies. Among them are Elon Musk’s SpaceX, based in the newly established South Texas town of Starbase; Axiom Space and Intuitive Machines, both based in Houston; and Firefly Aerospace, based in the Austin suburb of Cedar Park.

The letter also notes the recent creation of the Texas Space Commission, which promotes innovation in the space and commercial aerospace sectors.

Furthermore, the letter cites Houston-area assets for NASA such as:

  • A strong business environment.
  • A low level of state government regulation.
  • A cost of living that’s half of what it is in the D.C. area.

“Moving the NASA headquarters to Texas will create more jobs, save taxpayer dollars, and reinvigorate America’s space agency,” the letter says.

Last November, NASA said it was hunting for about 375,000 to 525,000 square feet of office space in the D.C. area to house the agency’s headquarters workforce. About 2,500 people work at the agency’s main offices. NASA’s announcement set off a scramble among three states to lure the agency’s headquarters.

Aside from officials in Texas, politicians in Florida and Ohio are pressing NASA to move its headquarters to their states. Florida and Ohio both host major NASA facilities.

NASA might take a different approach, however. “NASA is weighing closing its headquarters and scattering responsibilities among the states, a move that has the potential to dilute its coordination and influence in Washington,” Politico reported in March.

Meanwhile, Congressional Delegate Eleanor Holmes Norton, a Democrat who represents D.C., introduced legislation in March that would prohibit relocating a federal agency’s headquarters (including NASA’s) away from the D.C. area without permission from Congress.

“Moving federal agencies is not about saving taxpayer money and will degrade the vital services provided to all Americans across the country,” Norton said in a news release. “In the 1990s, the Bureau of Land Management moved its wildfire staff out West, only to move them back when Congress demanded briefings on new wildfires.”

Houston research breakthrough could pave way for next-gen superconductors

Quantum Breakthrough

A study from researchers at Rice University, published in Nature Communications, could lead to future advances in superconductors with the potential to transform energy use.

The study revealed that electrons in strange metals, which exhibit unusual resistance to electricity and behave strangely at low temperatures, become more entangled at a specific tipping point, shedding new light on these materials.

A team led by Rice’s Qimiao Si, the Harry C. and Olga K. Wiess Professor of Physics and Astronomy, used quantum Fisher information (QFI), a concept from quantum metrology, to measure how electron interactions evolve under extreme conditions. The research team also included Rice’s Yuan Fang, Yiming Wang, Mounica Mahankali and Lei Chen along with Haoyu Hu of the Donostia International Physics Center and Silke Paschen of the Vienna University of Technology. Their work showed that the quantum phenomenon of electron entanglement peaks at a quantum critical point, which is the transition between two states of matter.

“Our findings reveal that strange metals exhibit a unique entanglement pattern, which offers a new lens to understand their exotic behavior,” Si said in a news release. “By leveraging quantum information theory, we are uncovering deep quantum correlations that were previously inaccessible.”

The researchers examined a theoretical framework known as the Kondo lattice, which explains how magnetic moments interact with surrounding electrons. At a critical transition point, these interactions intensify to the extent that the quasiparticles—key to understanding electrical behavior—disappear. Using QFI, the team traced this loss of quasiparticles to the growing entanglement of electron spins, which peaks precisely at the quantum critical point.

In terms of future use, the materials share a close connection with high-temperature superconductors, which have the potential to transmit electricity without energy loss, according to the researchers. By unblocking their properties, researchers believe this could revolutionize power grids and make energy transmission more efficient.

The team also found that quantum information tools can be applied to other “exotic materials” and quantum technologies.

“By integrating quantum information science with condensed matter physics, we are pivoting in a new direction in materials research,” Si said in the release.

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This article originally appeared on our sister site, EnergyCapitalHTX.com.

Houston humanoid robotics startup inks new deal to deploy its rugged robots

big deal

Houston-based Persona AI announced the expansion of its operations at the Ion and a major milestone in deploying its humanoid robots.

The company will establish a state-of-the-art development center in the prominent corner suite on the first floor of the Ion, and is slated to begin expansion in June.

“We chose the Ion because it’s more than just a building — it’s a thriving innovation ecosystem,” CEO Nicolaus Radford said in a news release. “This is where Houston’s tech future is being built. It’s a convergence point for the people, energy, and ideas that power our mission to redefine human-machine collaboration. For an industrial, AI-driven robotics company, there’s no better place to scale than in the heart of Houston.”

Persona AI’s new development center will be located in the suite utilized by the Ion Prototyping Lab, managed by TXRX Labs. The IPL will transition its operations to the expanded TXRX facility in the East End Maker Hub, which will allow the lab to grow its team and meet increased demand.

At the start of the year, Persona AI closed $25 million in pre-seed funding. Earlier this month, the company announced a memorandum of understanding with HD Korea Shipbuilding & Offshore Engineering, HD Hyundai Robotic, and Korean manufacturing firm Vazil Company to create and deploy humanoid robots for complex welding tasks in shipyards.

The project will deliver prototype humanoids by the end of 2026, with field testing and full commercial deployment scheduled to begin in 2027.

"As heavy industry faces growing labor constraints—especially in high-risk trades like welding—the need for rugged, autonomous humanoid robots is more urgent than ever,” Radford added in a separate statement. “This partnership with HD Hyundai and Vazil is more than symbolic—deploying to the shipyard is one of the largest real-world proving grounds for Persona's tough, humanoid robots.”

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