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What you need to know about budgeting for your Houston startup

Budgeting your startup is one of the most important aspects of ensuring success. Miguel Tovar/University of Houston

According to Jean Murray, a business professor at Palmer College where she taught business startup and finance, the most important thing an entrepreneur must meet head on is budgeting. Startup budgeting is important because it allows you to make an educated guess as to what your expected income and expenses will be.

Murray recommends planning for the first day of your startup.

"You have to start by determining what you'll require on the first day of your business in order to open the doors and start accepting customers or having your website go live," she says.

Your first day budget

Murray says it's best to break down your "day-one startup budget" into four distinct categories:

Facilities cost. This is the cost of your startup location. Your office. Your company building or office or warehouse.

Fixed assets. These are expenditures for furniture, equipment, or company cars that you'll need to establish your company on the first day.

Materials and supplies. This is pretty straightforward. It includes office supplies and promotional stuff. In order to get your company started, you'll need these materials on the first day.

Other expenditures. This can range from paying an accountant to help you build a reliable and efficient HR system, licenses and permits, deposits, legal fees, or any other fees needed on the first day.

Monthly expense "guesstimate"

Murray recommends that you estimate monthly expenses, too. Both of the fixed and variable variety.

"Fixed expenses are expenditures that don't rely on how many customers or subscribers you have. We're talking expenses like rent, utilities, office supplies, insurance, loan payments and utilities," Murray says.

Variable expenses, on the other hand, are expenses that actually DO change with how many customers and subscribers you have monthly.

"Variable expenses range from production costs, commissions, postage and shipping, packaging, and wholesale price of items," Murray explains.

Estimating monthly sales is the hardest aspect of startup budgeting. Nobody can forecast what sales for a new startup will be.

"You'll have to take an educated guess. What are your best and worst case scenarios? Then come up with something in the middle," she advises.

For realistic budgeting, you have to understand that not every sale will be counted. It will depend on what kind of business you are running and how your customers and subscribers pay.

"It's wise to include a collections percentage with your monthly sales estimate. If you estimate sales for February to be $100,000 and your collection percentage is 70%, then you should show that your cash for February is $70,000," Murray suggests.

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This article originally appeared on the University of Houston's The Big Idea.

Rene Cantu is the writer and editor at UH Division of Research.

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When access to a location is the difference between financial success and failure, cooperation from the community might be the right move to prevent costly conflicts. Pexels

In Pittsburgh, a coalition of 100 community groups brokered a deal with developers of the Pittsburgh Penguins ice hockey team for $8.3 million in neighborhood improvements. In Oakland, California, developers of an $800 million high-tech complex promised local residents 50 percent of its construction jobs. And in Chicago, the Obama Presidential Center is working with residents to shield them from skyrocketing rents.

Community Benefits Agreements, or CBAS, as these agreements are called, are increasingly common between businesses and the places where they want to set up shop. But are they worth the money? To find out, Rice Business professor Kate Odziemkowska joined Sinziana Dorobantu of New York University to analyze market reactions to 148 CBA announcements between indigenous communities and mining firms in Canada. The financial value of these agreements, the researchers found, was real.

While it's easy to imagine that CBAs are just costly giveaways, they're more than goodwill gestures. Instead, they are legally enforceable contracts to distribute benefits from a new project and to govern the response to any potential social and environmental disruptions. For businesses, the researchers found, they are also good strategy, because they prevent costly, drawn-out conflict.

To conduct their research, Odziemkowska and Dorobantu analyzed a sample of 148 legally binding CBAs signed in Canada between mining firms and indigenous communities between 1999 and 2013. In Canada, mining companies and indigenous communities often hammer out agreements about extraction and use of local resources. Studying only the mining sector let the researches control for the economic variations that characterize different industries.

Since CBA negotiations cannot be disclosed, the announcement of such agreements represents new market information. To conduct their study, the researchers tracked the market reaction to these announcements, using a technique that measured short-term returns.

Creating CBAs from the start, they found, can head off catastrophic costs later. That's because even when a company has disproportionate economic strength, the public relations, legal and economic costs of community conflict can be draining. Consider the 1,900-kilometer Dakota Access oil pipeline, whose developers faced six months of round-the-clock protests that included nearly 15,000 volunteers from around the world. The drumbeat of litigation and negative news coverage still continues today.

In general, the researchers found, the more experience a community has with protests or blockades, the more firms gained from signing a CBA. Property rights protections also provide strong incentive for making a deal. Mining companies, for example, need access to land to do business. Communities with robust property rights to the resource or location sought by the firm have strong standing to stop that firm if they don't make a deal.

Because access to valuable resources like land or intellectual property can mean the difference between financial success or failure, Odziemkowska and Dorobantu said, the lesson from their findings extends far beyond Canadian mines. It's a lesson Disney learned the hard way when it failed to acknowledge the culture of Norway's Sami people in "Frozen." Assailed for cultural appropriation by using, but not crediting, traditional Sami music, Disney quickly made amends. After negotiating with the Sami people, Disney pledged to consult with them and portray them thoughtfully in the film's sequel.

The deal may have cost Disney on the front end, but it was nothing compared to the advantage of freezing out years of bad press.

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This story originally ran on Rice Business Wisdom. It's based on research by Kate Odziemkowska, an assistant professor of Strategic Management at Rice University's Jones Graduate School of Business.

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