Guest column

Houston expert shares tips for mastering working from home

While COVID-19 has forced so much of the workforce to work from home, the trend was already rising in popularity — and will continue to do so. Here's how to be a better remote worker. Getty Images

The novel coronavirus has propelled companies to encourage their staff to work from home, requiring many employees to adjust quickly to a new — and sometimes tricky — reality. Those who are accustomed to the traditional working environment, the physical office space, and the presence of colleagues can find this setup challenging.

However, working remotely has been a rising trend for companies as technology has reduced friction when connecting team members, accessing information, and delivering work product. In fact, 3.4 percent of the workforce work from home at least half the week (Global Workplace Analytics), and 44 percent of employees say that part of their team is full-time remote (Buffer).

If you're an employee and this is your first time remote working, here are some pro tips that will help you nail it:

Get dressed

Prepare for your work day as you would be going into the office and follow your same morning routine. Doing so will help you switch to work mode and create some mental separation between your domestic state of mind and your professional demeanor. Studies show that dressing up affects your confidence and ability to think creatively, not to mention how colleagues on the other side of the camera perceive you.

Designate a workspace

It's tempting to work from the couch, the comfort of your own bed, or the dining table, but establishing a work zone can help with adding structure to your physical environment. If your spouse or partner is also working from home, it's a good idea to have your own, separate working space to stay focused and on task. If you have children or other family members at home, they will be tempted to engage with you. The physical space will serve as a reminder that you're on the clock even though you're physically nearby.

Tap into technology to get organized

There are myriad technology tools that can help you organize your day and prioritize projects and tasks. Many of them are free and included in most productivity platforms. Use shared calendars to set deadlines with other team members, task trackers to check in on the progress of complex projects, and to-do lists with reminder notifications to keep you accountable.

Communication is key 

Remember that your colleagues and managers might be working remotely for the first time as well. It's a good idea to be patient and over-communicate progress on your tasks, check-in on your team's tasks, and clarify your priorities as you work through them. Don't wait for your superiors in case something is held back. Be proactive and, most importantly, be helpful and present. When working from home, the concept of managing up is critical.

Stay positive

Maintain the same dynamic and energy you would if you were physically sitting next to someone or in a meeting. Just because you're using the phone, video conference, or messaging app doesn't mean your interactions have to be awkward, weird, or stale.

Find your work-life balance — even from home

Make sure you take adequate breaks and move around to clear your head and fuel your creative mind. Go on a quick dog walk, take a stroll around the block, or take care of your family so you avoid burnout. Staying fresh and alert is important at a time when many would otherwise expect a drop in productivity and quality.

Regardless of what's happening in the world, working remotely will continue to rise in popularity. While the coronavirus may have created urgency, mastering this setup will be essential in keeping you sane and focused while developing skills that will make you a more desirable colleague now and in the future.

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Carey Kirkpatrick is the CEO and founder of CKP Group, a Houston-based marketing and public relations group. She previously served as director of marketing at CultureMap, a sister site to InnovationMap.

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Building Houston

 
 

We could all use a little IT help right now. Photo by Maskot/Getty

Though it's been around since 2012, JPMorgan Chase's Force for Good program feels especially vital right now. The project connects Chase employee volunteers with hundreds of nonprofits around the world to build sustainable tech solutions that help advance their missions.

Even better, Houston and Dallas nonprofits have a leg up in the selection process. Organizations located in or near one of Chase's tech centers get priority, and that includes H-Town and Big D.

The government-registered nonprofits, foundations, and social enterprises (we're talking everything from food banks to theater companies) selected to participate will have access to a team of up to 10 highly skilled technologists, who will spend approximately four hours per week advising over an eight month period.

Each nonprofit is asked to propose the specific project that would benefit from technology guidance, and it needs to be something the organization can maintain when the project period is over.

"We have more than 50,000 technologists at JPMorgan Chase around the world and they're passionate about giving back," says Ed Boden, global lead of Technology for Social Good programs. "Force for Good gives our employees the opportunity to utilize their unique skills while also learning new ones, to build technology solutions for the organizations that need it most."

If you're the director, CEO, or other person in charge at a nonprofit and you still have questions about Force for Good, Chase has put together a free webinar to help explain further.

These webinars cover the overall program experience and application process, and it's highly recommended that nonprofits watch before applying. The live webinar dates (with Texas times) are June 2 from 1:30-2:30 pm and June 8 from 10:30-11:30 am.

A pre-recorded webinar will also be available for nonprofits to review after the live webinar dates.

Since 2012, Force for Good has worked with over 320 organizations in 22 cities, contributing over 190,500 hours of knowledge and skills.

"It is a great program that can provide strong impact for nonprofit organizations that need technology help," says Chris Rapp, a Dallas-based Chase executive. "As a father and husband of two Dallas artists, I am a huge believer in helping the arts grow and hopefully we can help do this through Force For Good."

The application process opened on May 28, with a deadline to submit by July 10.

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